Call for Agenda and Date for debian.ch AGM 2010

Hi all,

this is the short version for the impatients:

-----------------------------------------------------------------------

   1. AGM 2010 will be held extraordinarily by IRC (#debian.ch on
      irc.oftc.net)

   2. Anyone who wants to attend, please state your preferences for
      date and time (CEST) until 2010-04-25 23:59:59 on the doodle
      poll[0]

   3. Members can submit topics they would like to discuss on the
      AGM 2010 to the actuary at info_at_debian.ch.

   4. Announcement with final date and (expected) final Agenda will be
      sent on 2010-04-26.

-----------------------------------------------------------------------

and here is the somewhat longer, more detailed version:

AGM 2010 through IRC
====================

During AGM 2009, we have decided to move the date of the AGMs from late
fall to the early beginning of the year. This is mostly because finding
a date that fits for everyone just before/within the christmas
preparations is both hard and stressful. Also, doing it (almost) right
after the calendary year change has some benefits (e.g. for the yearly
statement reports of the treasurer).

Since AGM 2009 was held in December 2009, an AGM 2010 in January 2010
would not make much sense. Therefore, we are making the AGM 2010 a quick
one through IRC.

In January/February 2011, we will do the usual somewhat more extended
face-to-face meeting, just as the years before.

Normally, from a legal point of view, holding an AGM through the
internet would not be possible, however, for those who care about the
legal background:

In Swiss law, the principle to hold an AGM is to have all the respective
people together at one time in one place. There's only one exception to
that, if the respective people are making their decissions through
personally signed letters (Zirkularbeschluss). But sending snail mail
letters arround is very inconvenient.

Therefore, since our bylaws in compliance with Swiss law, define GPG
signatures to be equally valid to the normal signature for all
businesses within the association, the actuary can send the IRC log to
all attendees, they will sign it, and send it back to the actuary.

AGM 2010 Date
=============

As explained above, the AGM 2010 will be a quite quick one, I don't
expect it to last more than 1 hour at longest. There are a bunch of
evenings in the poll[0]. The poll is open until 2010-04-25 23:59:59
+0200. Please select which dates you prefer. Attendance is, as always,
explicitly open to everyone.

AGM 2010 Agenda
===============

Apart from the anually re-occuring things from every AGM (e.g. the
reports and elections), the current temporary agenda contains the
following additional items:

   * Updating bylaws to current state of the art of legal writing

     The actuary proposes a new edition of the bylaws that are worded in
     the current lege artis, a longer mail with the diffs should be sent
     to community_at_lists.debian.ch before the final announcement of the
     AGM 2010. The proposed new bylaws will not change anything in
     substance though.

   * Accepting bylaws translated to English as legally binding

     The actuary is doing a translation of the proposed new bylaws
     from German to English. Assuming the revised bylaws are accepted,
     he proposes to accept the English translation as legally binding
     alternative to the German ones. The translation should be sent
     to the mailinglist together with the revised bylaws (see above).

     Italian and French translations could be initiated after AGM 2010,
     assuming a qualified person can be found to create the translations,
     they could be declared as legally binding as well. Otherwise, they
     would stay as informal and unofficial translations for the time
     being (Luca and Didier already expressed their interest in probably
     doing that during AGM 2009).

   * Changing the legal seat from Zurich to Bern.

     The actuary proposes to move the legal seat from Zurich to Bern,
     both for legal and political reasons.

   * Changing membership articles in the bylaws

     Martin proposed at AGM 2009 to:

     - make the membership only be automatic for DDs with permanent
       residence in Switzerland.

     - other DDs, and non-DDs with advocations, need to show up at the
       AGM when their membership is to be decided and introduce
       themselves, travel will be funded.

     Since both items fall into the category of relevant decisions for
     the association, having them not announced properly in advance for
     AGM 2009, it was not possible to vote upon.

     Unless they are withdrawn, it will be voted upon at AGM 2010.

Note about submitting items for the Agenda
==========================================

Any member of debian.ch can submit items for the agenda either at
anytime in advance, or at the AGM itself. However, all items of
relevance must be announced properly, items of relevance brought up at
the AGM cannot valid be voted upon. The deadline for items of relevance
is two weeks and one day before the AGM is held.

Any non-member of debian.ch cannot directly submit items to the agenda,
but indirectly by suggesting them to the actuary or any other member
instead.

Regards,
Daniel

[0] http://doodle.com/fxbymubic6mdypcx

-- 
Address:        Daniel Baumann, Burgunderstrasse 3, CH-4562 Biberist
Email:          daniel.baumann_at_panthera-systems.net
Internet:       http://people.panthera-systems.net/~daniel-baumann/
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